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Welcome to PMG Support

Revisions Tab

PMG Support
  • Updated

The Revision internal tab is the fourth tab on the Actions interface (Actions.png).

Function

The Revisions tab displays all the changes currently assigned to a STIP revision. The changes in the revisions are separated into two sections: Amendments and Adjustments. Users with the Actions Revisions tab or STIP Administrator permission can choose to withdraw these changes (moving them back to the Pre-Approved tab to include in a different revision) or Submit the Revision to FHWA/FTA.

Controls

There are three controls offered to users:

Control Used To...
Select an Open Revision Dropdown Choose the Revision to review.
Report Button Show the user a Revisions Summary report and a Fiscal Constraint Analysis Report in PDF format.
Submit to FHWA/FTA Button Submit Transit or Highway Amendments and Adjustments to the appropriate group for approval.

Submittal & Approval by FHWA

When the Submit to FHWA button is selected and the submittal is processed, all Highway actions will change to "Pending FHWA Approval" until a FHWA representative has approved the pending modification. For Transit actions, all Amendments will change to "Pending FTA Submittal" and all Adjustments will change to "Pending FTA Approval." The user will be able to distinguish between the two types (Highway and Transit) by the Revision name listed in the "Select an Open Revision" picklist. For example, Transit revisions will have a "T" beside the revision number.

Amendments and Adjustments can be withdrawn or assigned to a different revision by setting their Action to "Move to Later Revision" if they have not been approved by FHWA/FTA yet.

Once all Amendments and Adjustments included in the Revision have been approved by FHWA, the Revision is closed and made available for viewing on the History tab. At this point, all highlighting of the pending changes throughout the application is removed.

Submittal Email

When the user selects the "Submit" button, a window resembling an email template will appear on the user's screen. To successfully submit the changes for approval, the user can utilize these controls and fields:

Control/Field Used To...
Send Message To Enter the Email Address for FHWA/FTA personnel responsible for approving the request; multiple email addresses can be entered, separated by a semi-colon.
CC Enter one or more email addresses to which the report will be sent for reference only; multiple email addresses must be separated by semi-colons.
BCC Enter one or more email addresses to which the report will be blind carbon copied for reference only; multiple email addresses must be separated by semi-colons.
Subject Show the STIP Window and Revision Number (including Program Activity).
Message Body Write/edit the message of the request memo.
Other PDF File Browse for a PDF file and attach it to the email; this can be used for items such as public comments received.
Preview Message Review a mock PDF of the Request Memo, Revision Summary, and Fiscal Constraint report before sending.
Send Message Send an email message to the distribution list provided on the form, with the email subject and body populated; the Request Memo, Revision Summary, and Fiscal Constraint report will be attached as PDFs.

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