The Programs interface will provide the ability to create and modify Programs used for project programming in the application. This tool can be accessed by clicking on the Administration icon on the Utility Bar. Only users with the System Administrator security role will have this option available.
When "Programs" is selected in the picklist, its interface will appear on the user's screen. The image below shows the Programs interface after a row is selected in the table. When the user first enters this interface, only the left side (table) will be populated.
On the left side, the user can view a table listing each Program in the system. The three radio buttons above the table allow the user to easily filter the table to display All, Active, or Inactive Programs. The Division picklist can also be used to filter the table to show only Programs within a specific Division. These columns appear on the table, regardless of the displayed Programs:
| Field | Description |
| This icon will appear beside each row in the table to allow the user to click, drag, and drop the entry into a different position. This alters the Display Order that the system will use to display the Program list. | |
| Division | This is the name of the Division the Program is tied to. |
| Program | This is a descriptive name for the Program. |
| Status | This showcases whether the Program is Active (checkmark) or Inactive (no checkmark) within CIP Manager. |
To view more information about a Program, the user can click on its row in the table. Then, the Detail window on the righthand side will be filled with its information. This area will include the Program name, an "Edit Program" button, and a delete icon () in the header, and these fields below:
| Field | Description |
| Status | This field shows if the Program is Active or Inactive. |
| Division | This field hosts the Division the Program is tied to. |
| Major Program | This field displays the user-selected short code indicating the major program area relevant to DOT accounting (DOTA, DOTH, DOTP, DOTR, or DOTT). |
| Program Name | This displays the name for the Program. |
| Start Year | This field designates the first year (YYYY) that the Program can be used. This will prevent a Program from being used in the Projects interface for a year in which it is not eligible. |
| Description | This field hosts the description for the Program. |
| Municipal Program | This Yes/No field shows if the selected Program is a Municipal Program. |
| AF Plan Item | This field displays an alpha-numeric code that aligns with spending categories co-created with the Executive Office of Administration and Finance for capital planning and reporting purposes. |
| AF Plan Item Name | This field shows the name of the corresponding A&F Plan Item. |
| Priority | This field shows the priority of the Program. This value comes from the "Priority" code list. |
| Beyond Mobility Primary Priority | This field displays the Primary Priority, a single item from the "Beyond Mobility" code list. |
| Beyond Mobility Secondary Priorities | This field displays the Secondary Priorities, multiple items from the "Beyond Mobility" code list. |
| Notes | This field displays any stored notes for the Program. |
Edit Program
To edit a Program, the user can select a Program in the table, click "Edit Program" in its Detail window, and edit it based on the field type:
- Textbox - type new values
- Picklist - select new values
- Calendar Select - select new dates
Once a change is made, the "Save Changes" button will appear to allow the user to save the new values. Alternatively, the user can revert the changes to their original values through the available "Cancel" button.
Add Program
The "Add Program" button above the Programs table allows the user to create a new program. After selecting this button, the fields in the Detail window will be set to empty, so the user can enter information about the new Program. All fields are editable when creating a Program. Once the user has filled all fields, they can select "Save Changes" to create the Program and place it in the table. New Programs will automatically be added to the bottom of the table by the appropriate Division, but the user can update the Display Order by using the icon to drag the Program to a different position within each Division section.
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